Cerebra's legal transcription service is second to none.
Cerebra's transcribers can transcribe all documents, ranging
from a simple letter, to a complicated motion for summary
judgment or appellate brief. The documents are transcribed in
accordance with proper citation rules for cases, statutes and
treatises.
Digital Dictation : Cerebra provides, at no cost to
clients, training on dictation and transmittal of dictations
through a secure ftp site.
Handwritten Documents : For Attorneys that prefer to
handwrite their documents, simply send the handwritten
document, either via facsimile or by way of scanning, to
Cerebra for transcription.
Cerebra also transcribes the following types of documents :
- General business documents.
- Medical summaries/files
- Dialogue/Interview Files
- Trial/Hearing Transcripts
Transcription Quality Control and benefits:
- All transcribed documents are proofread and edited (if
required) by qualified Attorneys at no extra cost to
clients.
- The transcription service is available 24 hours a day, 7
days a week. There is no added charge for same day service
(8 hour turn around time).
- In many cases, the transcription can be completed in
less than four hours where it will involve an additional
charge.
Cerebra’s coding and indexing team use the latest
state-of-the-art software, similar to that used by major law
firms and corporate legal departments.
Cerebra supports a wide range of formats for data delivery and
provides customised files to transfer documents into your
document management software including Concordance, Summation,
Case Map and Ringtail.
Cerebra assists clients in developing smart intuitive coding
specifications. Typical fields include Bates Numbers,
Attachment Range, Document Title, Author, and Recipient, Names
in Text, Dates, Document Type and Document Characteristics.
Cerebra can code documents for each phase of the litigation
process: client interview, case assessment, investigation,
summons and complaint, discovery, pre-trial pleadings, trial
preparation, trial and appeal.
Services offered by Cerebra include :
- Objective Coding
- Bibliographic Indexing
- Detailed Indexing
- Subjective Coding
- Full text Capture
- Document Coding
Cerebra’s Objective Coding Services : Objective
Coding is the process by which skilled and trained document
specialists review every document and prepare a computerised
index of basic objective data about each document, including:
Document date, Author(s), Recipient(s), Document Type, Title,
Box number.
Cerebra Specialised Coding Services : Cerebra also has
a specialised service that provides a more comprehensive
coding process in addition to the objective coding that
includes keywords and relevant data coding from the document
text. Such coding is flexible and specific to individual
company requirements.
Cerebra's offshore Attorneys and paralegals
are proficient at conducting legal research and drafting
various documents.
All employees conducting legal research have complete access
to the latest in on-line research tools including Lexis,
Westlaw, and Findlaw and are able to prepare Legal Memoranda
in the traditional format.
Cerebra provides legal research services in many different
areas including, but not limited to, class actions, toxic
torts, personal injury, product's liability, worker's
compensation, securities law, real estate, insurance law and
corporate law.
Cerebra’s legal research Attorneys and paralegals can assist
in many areas:
- Litigation and non-litigation legal research.
- Reviewing and drafting legal documents.
- Drafting research memoranda and legal opinions.
- Reviewing and summarizing legal documents.
- Case Law research.
- Preparation of detailed analysis of relevant issues.
Cerebra Quality Control and Benefits:
- All Cerebra researchers are qualified Attorneys and
paralegals, and have completed a rigorous training programme.
- All memoranda and opinions are reviewed by quality
control analysts.
- All memoranda and opinions are reviewed by qualified
Attorneys.
- Work at Cerebra passes through different levels of
Quality Control at no extra cost thus offering extremely
competitive pricing.
Cerebra prepares deposition summaries for solo practitioners
and law firms throughout the United Kingdom & United States.
Cerebra's deposition summaries are unique in that each summary
is tailored to meet the specific needs of the attorney/law
firm client.
The deposition summaries can be prepared in the following
formats:
- Traditional "page, line".
- A "memorandum", which can serve as a "Reader's Digest"
version of the deposition.
- Summary of only the testimony that is relevant to a
particular issue.
Qualifications and Efficiency :
- All deposition summaries are prepared by Attorneys.
- All Cerebra Attorneys must complete a rigorous training
program.
- The deposition summary training program requires a
minimum of 120 hours of “practice" deposition summaries.
These "practice" summaries range from personal injury
matters to complex legal malpractice, and multi-party toxic
tort matters.
- All summaries are reviewed by a practicing attorney to
ensure accuracy and efficiency.
- Due to the number of qualified Attorneys who can prepare
deposition summaries, Cerebra can work on multiple summaries
simultaneously. This eliminates the "wait time" in having an
associate/paralegal prepare these summaries one at a time.
- Apart from the efficiency and accuracy, the cost to have
Cerebra prepare deposition summaries is at least 40% less
than what most firms pay qualified paralegals/Attorneys to
prepare these same summaries.
At Cerebra we recognize the importance of providing low cost,
high quality document review services. We understand that
document review is a time consuming and often labour intensive
process that may be cost prohibitive to some. Cerebra is able
to assemble and manage a team of highly qualified legal
professionals to conduct a subjective review of documents.
Cerebra can assist in the review of hundreds, thousands or
even millions of documents by:
- Identifying the client’s needs, including turnaround
time.
- Coordinating an onshore/offshore team as required (it
can coordinate an entire team of Indian Attorneys within 14
days and start training them in the review process).
- Arranging for paper documents to be scanned, or accept
client’s scanned documents.
By using Cerebra to carry out their requisite document
review projects, firms can meet their own clients' time and
cost demands.
Cerebra could provide an in-office consultation. A Cerebra
consultant will either come to your office or the client could
send Cerebra the details of the current office set up. Based
on this Cerebra can evaluate your current office needs, and
provide an assessment as to how you can reduce your office
overhead by 30-50%. Cerebra will then prepare a “Customised
Service Solution Package” aimed at the specific needs of your
office.
Why a Cerebra Service Solution Package? By using a Customised
Service Solution Package aimed at your specific needs, your
office will be able to immediately:
- Allow your associates to concentrate on higher quality
core legal work ensuring a much higher level of job
satisfaction and productivity.
- Allocate secretarial and in-house paralegal support
where most efficient.
- Eliminate the necessity of having to hire temporary
secretaries and support staffs who charge much higher rates.
- Eliminate overtime pay.
- Eliminate in-house word processing and accounting
functions.
- Have around the clock help available 24/7 without the
cost of having to pay additional benefits or a full-time
salary.
Through Cerebra, your firm or business can have direct and
exclusive access to our Attorneys, paralegals, accountants,
transcribers and other offshore support staff.
All Cerebra employees are required to complete a rigorous
training program. Depending on the client's needs, Cerebra
will train its employees to meet your specific requirements.
You then communicate directly with your Cerebra offshore
employee via email, internet voice or internet messenger.
• Attorneys : Cerebra employs only highly qualified
Attorneys from the best law schools in India. Our Attorneys
have experience in a wide variety of legal matters and are
qualified to conduct legal research, draft various documents,
including, complicated motions and applications, and many
other legal related services.
• Paralegals/Law Clerks : Cerebra paralegals are highly
skilled and proficient at performing a wide range of legal
tasks, including legal research; document coding and indexing,
drafting documents, preparation of depositions,
deposition/trial summaries, and review and editing of
documents.
• Accountant/Bookkeeper : Save considerable expense by
assigning your firm’s billing, bookkeeping and other
accounting requirements to a fully qualified Cerebra
accountant or bookkeeper.
• Transcribers : Cerebra's legal transcription service
is second to none. Cerebra’s transcribers can transcribe all
legal documents, ranging from a simple letter, to a
complicated motion for summary judgment or appellate brief.
The documents are transcribed in accordance with proper
citation rules for cases, statutes and treatises.
• Data Entry Clerks : Cerebra data entry clerks can
perform basic functions such as creating name/address lists,
entering any type of data into a format required by the client
or entering data using a client's specified software.
CEREBRA'S SOPHISTICATED DATA SECURITY POLICY AND MEASURES
ENSURE CLIENTS’ CONFIDENTIALITY REMAINS UNCOMPROMISED.
Attention is rightly focused upon the security issues
associated with transmitting data to a foreign site. Cerebra,
has dealt directly with these issues and implemented
innovative internal safeguards into their outsourcing process.
Cerebra's in-depth security measures ensure that the
organization is at the forefront of data protection and
confidentiality.
Cerebra's security and confidentiality policy includes the
following measures.
• Extensive internal security, with several internal and
external check-points to ensure security, confidentiality of
clients' legal and business data, as well as product
integrity.
• No employee is ever permitted to enter the facility's
premises without proper identification credentials.
• Monitoring cameras located on floors to track employee
movement.
• Security personnel are deployed in all entry and exit
points.
• Employee movement must be authorized by the acting
supervisor or the department concerned with the function at
hand.
• Personal communications or data recording devices, such as
mobile phones, are not permitted anywhere on the production or
facility floor.
• Restriction of shared information: Employees from one team
cannot access data from another.
• Password protection : Every computer and folder is password
protected.
• Data Integrity and Protection Component: All data is
monitored and checked when relayed and when received from
clients.
• No individual is permitted to access personal e-mails from
their respective work stations.
• Cerebra's data is relayed predominantly via broadband and a
secure server with all electronic entry points secured and all
data movement logged.
• Cerebra's intranet server and the data server are, by
design, not located together. A hardware firewall is
implemented to provide string security policy for LAN and WAN.
Further physical safeguards round out the company's overall
security measures. Employees are not permitted to bring paper
on the work floor or take out any paper product outside of its
confines. Security staff ensures this and any paper work
material is shredded after use. Handbags or purses are
forbidden, and personal items are checked on the floor of the
facility upon entering.
V.RANGANATHAN – MANAGING DIRECTOR
Mr. V Ranganathan is the vision behind Cerebra’s LPO Division.
He realised the importance of having reliable and efficient
support staff available around the clock, not just for
Attorneys, but for the law firms as a whole. It was with this
in mind, that he formed Cerebra – LPO Division. His vision was
for Cerebra to be a global leader in the provision of not only
traditional administrative functions i.e. transcription,
accounting, coding/indexing and data entry, but also more
complex legal services such as research, document review and
drafting, deposition summaries and access to full time
offshore Attorneys and paralegals.
To achieve this goal, Cerebra provides clients with cutting
edge services that offer a compelling value and create a
competitive edge.
SHOBHA SRINIVAS - CEO – LPO Division
Mrs. Shobha Srinivas is Cerebra LPO Division’s Chief Executive
Officer.
Shobha Srinivas a post graduate in commerce and a graduate in
law. She has been on the panel of Karnataka State Legal
Services Authority and has practiced law in High Court of
Karnataka and various other Courts, Tribunals and Forums.
Mrs. Shobha Srinivasa has had articles published on
Outsourcing and the Legal Profession, and been interviewed by
the press for comment as a leading authority in the field.
SENIOR MANAGER - LEGAL SHEELA S.RAO
Mrs. Sheela S. Rao a law graduate has practiced for over 22
years. She has practiced in Supreme Court of India, High Court
of Delhi and High court of Karnataka and various other courts
and forums. As a legal adviser she has rendered service for
multinational companies and other private companies at
Bangalore.
